West Sussex Local Optical Committee
West Sussex LOC are careful to look after any personal data that it holds. However you choose to interact with us, we will only collect data that is necessary for us to deliver the best information to you. This policy provides detailed information on when and why we collect your personal information, how we use it and the very limited conditions under which we may disclose it to others.
Collection of your Personal Information
We would normally collect only basic contact information (name, date of birth, telephone numbers and your addresses) and will only collect other relevant details necessary to meet our obligations as a Local Optical Committee.
How we use this information
The data we collect about you is used to ensure we provide you with the best and most appropriate information. We use your contact data to respond to queries from you, and where appropriate to contact you with important and relevant professional information.
Our policy on storage, processing and retention of your information
To provision and manage our services, your data is stored securely by the Committee’s secretary and, where appropriate by the Committee’s information officer.
We retain your information for as long as reasonably necessary and to maintain records to satisfy tax and other legal requirements.
How and when we may share your Personal Information
Where necessary we may disclose your information to health care professionals including the NHS. We may also pass information to external agencies and organisations, including the police, for the prevention and detection of fraud and criminal activity. Should any claim be made, we may pass your personal information to our insurers and if our business is wholly or partially transferred to a third party, your personal information may be one of the transferred assets.
Your rights with respect to the Personal Information we hold
You are entitled to access the personal information that we hold on you; any such request should be made using our contact details below. If any data we hold is inaccurate, this will be corrected promptly on request. In certain circumstances you can request that we erase your data which we will do where this would not prevent us meeting our legal and regulatory obligations.
Updating your communication preferences
You may ask that we do not send you communications using any of the contact details we hold on our records, this may include your email, SMS, telephone and postal information. You may also request we restrict our communications to clinically necessary messages. Your personal preferences can be changed at any time by contacting the Committee Secretary.
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You can reach West Sussex LOC via the Committee Secretary: firstname.lastname@example.org
Last updated: April 2018